KIRBO'S OFFICE SYSTEMS

DATA HARD DISK ERASE POLICY

The imageRUNNER, imageRUNNER ADVANCE and imagePRESS devices that contain hard disk drives come standard with the Hard Disk Drive Format feature (see supported device list on the following page). The Hard Disk Drive Format feature assists customers in complying with applicable regulations or internal corporate policies, which may require the overwriting of sensitive data prior to equipment removal.

If the customer is upgrading and having the machine replaced by Kirbo's Office Systems, at customer's written request we will perform a Hard Disk Format on each machine that is being replaced by us at no charge to the customer.

If another vendor is replacing the machine, Kirbo's will perform a Hard Disk Format at a charge of $250.00 per unit upon written request.  If you choose not to use Kirbo's Office Systems for Hard Disk Format, the responsibility and liability for stolen, or "mined" data is yours.

The standard Hard Disk Drive Format feature will perform a one-pass overwrite of customer data areas on the hard disk.

If this is not sufficient for your needs or this feature does not support your model, you may purchase the Hard Disk at Canon retail cost.

You may also purchase a HDD Data Erase kit.  The Hard Disk Format feature can be configured to erase data with a three pass overwrite with random data. Prices vary for machine model.

Overwritten Data after invoking the HDD Format (Initialize All Data/Settings) feature:

• Data stored in Mail Boxes and Advanced Box (for imageRUNNER ADVANCE)

• Data stored in Fax/I-Fax Inbox (Confidential Fax Inbox/Memory RX Inbox)

• Address data stored in the Address Book

• Scan settings registered for the Sending function

• Mode Memory settings registered for the Copy or Mail Box function

• MEAP applications and license files

• Data saved from MEAP applications

• The password for the SMS (Service Management Service) login service of MEAP

• User authentication information registered in the Local Device Authentication system of SSO-H (Single Sign-On H)

• Unsent documents (reserved documents and documents set with the Delayed Send mode)

• Job history

• Settings/Registration settings

• Forms registered for the Superimpose Image mode

• Registered forwarding settings

• Key Pair and Server Certificate registered in [Certificate Settings] in [Device Management] in Management Settings (from the Settings/Registration screen)

HDD Format Feature (Initialize All Data/Settings) is supported by the following Devices:

imageRUNNER iR 105+ /9070/ 8070/ 6570/ 5570/ 5070/ 4570/ 3570/ 2870/ 2270 / iR 7105/ 7095/ 7086/ 5075/ 5065 / 5055/

If you have any questions please contact us.

Sincerely,

Kirbo's Office Systems